Project tracking
Kanban boards and timeline views that stay in sync, with dependencies that surface slippage before a deadline moves.
Built for teams in Hong Kong, Singapore and the US
Client projects that finish on the terms you agreed
Projexio keeps scope, delivery, client approval and billing on one record. Milestones carry written acceptance criteria, sign-off is captured as evidence, and the people who approve your work never cost you a seat.
- Milestones with written acceptance criteria
- Recorded client sign-off
- Unlimited free client collaborators
No card required. Full feature access during the trial.
Why this exists
General project tools assume nobody in the plan is a client
That single assumption is behind most of the friction in professional services delivery: coarse sharing, approval as an afterthought, and a per-seat fee on the person whose sign-off you are waiting for.
How it usually goes
How it goes here
Scope lives in a signed document nobody opens again
Scope becomes milestones with acceptance criteria on the project itself
Approval happens in a chat thread, or is inferred from silence
Approval is a recorded decision with an approver, a timestamp and comments
An internal board plus a tidied-up version for the client
One plan, with every item marked internal or shared
Overruns show up when you raise the invoice
Logged effort against estimate flags budget burn while you can still act
Approved work sits uninvoiced because nobody owns the hand-off
Approval moves a billable milestone into the invoicing queue automatically
What you get
Six things a client-work platform has to get right
Not a feature list for its own sake. These are the capabilities that follow directly from having a paying client at the end of the plan.
Scope that survives contact with the client
Break an engagement into milestones with written acceptance criteria, so done is defined before work starts rather than argued about after.
One record per project
Plan, files, decisions, time and approvals live on the same object. No reconciling a board against a spreadsheet against an inbox.
Clients included, not exposed
Shared views show progress and open decisions. Internal notes, margins and resourcing stay on your side of the wall.
Delivery connected to money
Estimates, logged time and approved milestones feed budget burn and invoicing, so profitability is visible while you can still change it.
Built for distributed work
Time zone aware dates, asynchronous approvals and multi-currency project budgets for teams working across Asia-Pacific and the Americas.
Sensible defaults for client data
Encryption in transit and at rest, role-based access, granular sharing and an exportable audit trail on every plan.
The platform
One record from scope to invoice
Each area below has its own page with the detail, but this is the shape of it.
Milestones & approvals
Scope becomes milestones with acceptance criteria and a recorded client sign-off you can point at months later.
Client collaboration
A permissioned client portal showing progress, files and open decisions, with your internal notes kept internal.
Time & resourcing
Time logged against estimates, with budget burn per milestone so overruns surface early rather than at invoicing.
Portfolio health
Schedule variance
-1.5 days
Budget consumed
68%
Awaiting approval
2 milestones
Billable utilisation, last seven weeks
Reporting & analytics
Portfolio dashboards covering delivery health, utilisation, budget variance and revenue waiting on approval.
Connections
- Chat notificationsConnected
- Cloud storageConnected
- Calendar syncConnected
- AccountingDraft invoices
- Webhooks3 subscriptions
Integrations & API
Connect chat, storage, calendars, repositories and accounting, or build your own with a REST API and webhooks.
How it works
Four steps, in the order client work actually happens
Scope, plan, deliver, get approved. The point is that approval and billing are part of the same record rather than a separate process bolted on at the end.
- 01
Shape the engagement
Turn the statement of work into milestones with dates, owners, acceptance criteria and a budget. Reuse a template if you have run this kind of project before.
- 02
Plan the work
Break milestones into tasks, set dependencies and assign owners. Boards and timelines are two views of one plan, so neither goes stale.
- 03
Deliver and keep everyone current
Log time against tasks, share progress in the client view, and let dependency changes surface risk before a date slips rather than after.
- 04
Get it approved and invoiced
Clients approve against the written criteria. Approval is recorded, the milestone moves to billable, and the next phase starts from a clean position.
Milestone timeline
Discovery
Design system
Build phase one
Client review
Launch
Due 18:00 HKT, 12 JuneOn schedule
Deadlines carry an explicit hour and time zone, so a milestone due Friday in Hong Kong does not silently become Thursday for a reviewer in California.
Who it is for
Four positions in the same project
The tool is the same. What you need from it depends on whether you are delivering the work, running a portfolio of it, coordinating vendors, or paying for it.
Independents & freelancers
Professional client-facing delivery without the admin overhead of a full agency stack.
Read moreAgencies & studios
Portfolio-wide delivery health, utilisation and budget variance, with a repeatable project setup.
Read moreIn-house teams
One plan spanning internal teams and external vendors, with permissioned access and a documented approval trail.
Read moreClients commissioning work
Current progress, the decisions waiting on you, and a written record of everything you approved.
Read moreBuilt for distributed work
Designed around a twelve-hour gap, not in spite of it
Hong Kong and Singapore run at UTC+8. New York is twelve or thirteen hours behind, San Francisco fifteen or sixteen. If your team spans that, synchronous coordination is the exception rather than the norm, and the tool should assume it.
Hong Kong SAR
English, Cantonese, Mandarin
HKT (UTC+8)
Monday to Friday, 09:00 to 19:00 HKT
Singapore
English, Mandarin, Bahasa Melayu
SGT (UTC+8)
Monday to Friday, 09:00 to 19:00 SGT
United States
English, Spanish
ET / PT (UTC-5 / UTC-8)
Monday to Friday, 08:00 to 18:00 ET
Rest of world
English
UTC
Asynchronous, answered within one business day
More on the operating model in our guide to running projects across Hong Kong, Singapore and US time zones.
Time zone aware dates
Deadlines store a time zone and display in each viewer's local time. Reports label the period boundaries they used, so a week means the same thing to everyone reading it.
Multi-currency budgets
Set a project budget in the currency you invoice that client in, and let portfolio reporting convert to one workspace currency so totals are comparable.
Regional data protection
Aligned with the Hong Kong PDPO, Singapore PDPA, GDPR and US state privacy laws, with a data processing addendum available on every plan.
Support in your hours
Staffed across Asia-Pacific and Americas business hours, so a question sent from Hong Kong, Singapore or the US is answered the same working day.
Connects to the tools you already run on
17 connectors available today, 5 in beta and 2 on the roadmap, plus a documented REST API and signed webhooks for anything we do not cover.
- Slack
- Microsoft Teams
- Google Drive
- Google Calendar
- GitHub
- Jira
- Xero
- QuickBooks
- Zapier
- REST API
Pricing
You pay for the people who deliver the work
Clients who review, comment and approve are unlimited and free on every plan. Prices below are per team member per month, billed annually in USD.
Starter
For independents and small teams running a handful of client projects at a time.
$10/ member / month
per team member, per month
- Up to 10 active projects
- Boards, lists and milestone tracking
- Client approvals with recorded sign-off
- Unlimited free client collaborators
- Time tracking against estimates
Most chosen
Pro
For agencies and studios that need portfolio visibility, utilisation and repeatable project setup.
$24/ member / month
per team member, per month
- Unlimited active projects
- Timeline views with dependencies
- Portfolio health and utilisation reporting
- Project templates and custom workflows
- Budget thresholds and at-risk alerts
Enterprise
For organisations with procurement, security review and access governance requirements.
Custom
annual agreement, priced on scope
- Everything in Pro
- SAML single sign-on and SCIM provisioning
- Granular custom roles and permissions
- Extended audit log export
- Completed security questionnaire and DPA
Full comparison, currency options and tax notes
Every plan starts with a 14-day trial. No card required.
Questions
The things people ask first
If yours is not here, the help centre goes considerably deeper.
More answers in the help centre, or ask us directly.
Ready to run client work with less friction?
Start a 14-day trial on a real project. No card required, no feature restrictions, and unlimited free client collaborators from the first day.
Questions first? Email support@projexio.org and a person will reply.