In-house teams
Coordinate internal work and outside vendors in one plan
Keep agencies, contractors and internal stakeholders on a single schedule, with clear ownership and a documented approval trail.
Your delivery plan crosses organisational boundaries
An in-house team rarely owns the whole critical path. A design partner holds one dependency, a development vendor holds another, procurement and legal hold gates that are not in anyone's sprint, and your internal stakeholders hold the approvals.
Internal project tools do not model this well. Vendors either get a seat in your primary system, which raises access questions your security team will ask about, or they stay outside it and their progress reaches you as status decks with unknown freshness.
The workable middle is a plan that spans the boundary with permissions that respect it: external parties see and update their own scope, internal detail stays internal, and approvals are recorded in a form that satisfies audit.
Before and after
What changes in practice
On the left, what tends to go wrong. On the right, the mechanism that addresses it.
Where it breaks down
Vendor status arriving as a stale deck
You are managing to a snapshot that was already days old when it was assembled.
Access requests your security team will question
Adding external contractors to internal systems creates review overhead every single time.
Approvals scattered across inboxes
When audit asks who authorised a change, reconstructing it from email is slow and often inconclusive.
Dependencies nobody owns
Work that sits between two organisations is exactly the work that stalls without a named owner.
What you get instead
Vendors update the same plan you read
External collaborators work in their own scope inside your project, so status is current by construction.
Permissions that match the boundary
Role-based access and per-item internal or shared visibility mean external parties see only their own remit.
An approval trail you can hand to audit
Every sign-off and change request is timestamped, attributed and exportable.
Cross-organisation dependencies with owners
Hand-offs between parties are modelled as linked tasks, so a stall is visible rather than assumed.
The parts you will use most
Capabilities that carry the weight here
Project tracking
Boards, timelines and workload in a single project record, so the status you report is the status that exists.
Read moreClient collaboration
Give clients a clean, permissioned view of their project — progress, files, decisions and questions — without exposing your internal workings.
Read moreIntegrations & API
Connect chat, storage, calendars, repositories and accounting, or build directly against a documented REST API with webhooks.
Read moreRecommended plan
Enterprise
Enterprise adds single sign-on, granular roles, extended audit export and a reviewed security questionnaire, which internal procurement usually requires.
Other perspectives
If this is not quite you
Independents & freelancers
Professional client-facing delivery without the admin overhead of a full agency stack.
Agencies & studios
Portfolio-wide delivery health, utilisation and budget variance, with a repeatable project setup.
Clients commissioning work
Current progress, the decisions waiting on you, and a written record of everything you approved.
Ready to run client work with less friction?
Start a 14-day trial on a real project. No card required, no feature restrictions, and unlimited free client collaborators from the first day.
Questions first? Email support@projexio.org and a person will reply.